Time In Lieu approvals
This feature is for staff TILO approvers to help manage and process requests for Time In Lieu and Overtime.
As an approver, you will:
Review staff requests for Time In Lieu/Overtime.
Approve or Decline requests.
Ensure accurate record-keeping and timely communication with staff members.
One-stage or two-stage approval process
Your school can choose between a one-stage or two-stage approval process for managing requests. The process and status of each request will depend on which option has been enabled.
One-stage approval process
A single approval by the staff TILO approver is sufficient to fully approve the request.
Two-stage approval process
Initial approval:
Granted by staff TILO approver.
Ensures the request meets basic criteria and is ready for final review.
Final approval:
Granted by staff leave manager.
Provides an additional layer of oversight before the request is fully approved.
Filter and search staff Time In Lieu/Overtime (TILO)
Use the filter options in the top toolbar to set your desired criteria.
Show: Select from the dropdown menu to refine search.
Date range: Specify a start and end date to filter results within a specific time period.
Click Search to apply the filters and display the results.
Manage Time In Lieu/Overtime (TILO) search results
The grid displays your filtered results of staff requests for Time In Lieu/Overtime (TILO), with action columns for managing individual items. Each action column contains icons that allow you to perform specific tasks.
Icon button states in the action columns
Icons change to indicate status.
Outline icon: Indicates no content has been added.
Filled icon: Indicates content has been added or the action is complete.
Status indicators of progress of Time in Lieu/Overtime (TILO) requests
The system provides clear status indicators to track the progress of staff Time in Lieu/Overtime (TILO) requests. These indicators vary depending on whether your school uses a one-stage or two-stage approval process.
Approved (Only visible if the school uses a one-stage approval process)
Fully Approval (Only visible if the school uses a two-stage approval process)
Initial Approval (Only visible if the school uses a two-stage approval process)
Pending approval
Declined
Add cover details to a staff Time in Lieu/Overtime (TILO) request
Click the outlined Cover icon button.
In the Cover Required Details window:
Select Yes for Cover Required.
Enter a description of the cover requirements.
Click Save.
The window will close, and the icon will update to indicate that cover details have been added.
View or modify cover details of a staff Time in Lieu/Overtime (TILO) request
Click the filled Cover icon button.
In the Cover Required Details window:
View or edit the details as needed.
Click Save to confirm any changes.
Access a staff Time in Lieu/Overtime (TILO) request
Locate the staff Time in Lieu/Overtime (TILO) request in the system.
Click the Edit icon button to open the request form.
Actions in a staff Time in Lieu/Overtime (TILO) request form
Approve a staff Time in Lieu/Overtime (TILO) request
Click Edit icon button.
Click the Approve button.
Confirm the action.
The window will close, and the status icon will update to Approved.
The approval date will appear in the Approved On column.
The staff member will receive an approval email notification.
Decline a staff Time in Lieu/Overtime (TILO) request
Click Edit icon button.
Click the Decline button.
Confirm the action.
Note: This action cannot be undone.
The window will close, and the status icon will update to Declined.
The decline date will appear in the Declined On column.
The staff member, TILO approvers and leave managers will receive a declined email notification.
Delete a staff Time in Lieu/Overtime (TILO) record
Click Edit icon button.
Click the Delete button.
Confirm the permanent deletion .
Note: This action cannot be undone.
The request will be permanently removed from the system.