My reviews

My Reviews is designed to help you manage your personal annual reviews.

• Work on your current review by setting goals, documenting achievements, and providing supporting evidence.

• Access and view archived reviews to track your progress and reflect on past feedback.

Access your reviews

1. Navigate to My EMS.

2. Go to Manage My Staff Reviews.

3. Select the My Reviews section.

Stages of a staff review

A staff review typically follows a structured process to ensure thorough evaluation, feedback, and goal-setting.

1. Stage One: Goals

Establish clear, measurable goals for the reviewee to achieve during the review period.

• The reviewee proposes goals for each review criterion.

• The reviewer and reviewee discuss and agree on the final goals.

• Goals are documented and saved for reference.

2. Stage Two: Achievements

Evaluate the reviewee’s progress toward the agreed-upon goals.

• The reviewee provides evidence of their achievements, such as completed tasks, metrics, or supporting files.

• The reviewer assesses the achievements and provides feedback.

3. Stage Three: Feedback and completion

Summarise the review, provide final feedback, and mark the review as complete.

• The reviewer provides overall comments and recommendations.

• The review is marked as complete, locking it from further edits.

Responsibilities of the different user roles in a staff review

Reviewee

• Propose and document goals for each review criterion.

• Provide evidence of achievements, such as completed tasks, metrics, or supporting files.

• Collaborate with the reviewer to ensure goals are realistic and achievable.

• Respond to feedback and use it to guide future performance.

Reviewer

• Collaborate with the reviewee to agree on goals and expectations.

• Evaluate the reviewee’s achievements and provide constructive feedback.

• Mark the review as complete once all stages are finalised.

Mentor

Mentors play a supportive and developmental role in the staff review process. Their primary responsibility is to provide guidance, feedback, and encouragement to the reviewee, helping them achieve their goals and grow professionally.

1. Add mentor comments:

   • Mentors can provide comments for each review criterion, offering insights, suggestions, or additional perspectives on the reviewee’s goals and achievements.

   • These comments are separate from the reviewer’s feedback and focus on developmental guidance rather than evaluation.

2. Support goal setting:

   • Mentors can collaborate with the reviewee during Stage 1: Goals to ensure the goals are realistic, meaningful, and aligned with the reviewee’s career aspirations.

3. Encourage progress:

   • During Stage 2: Achievements, mentors can review the reviewee’s progress, celebrate successes, and offer advice on overcoming challenges.

4. Provide ongoing support:

   • Mentors are encouraged to maintain regular communication with the reviewee, offering support and guidance beyond the formal review process.

Filter and search for your review using the toolbar

1. Use the filter options in the top toolbar to set your desired criteria.

   • Select review period: Select from the menu options.

2. Click Search to apply the filters and display the results.

Staff review layout

Staff reviews typically involve multiple Review Criteria that require responses. Each criterion is displayed as a self-contained, collapsible panel with the following components:

• Description: A clear explanation of the criterion.

• Responses: A dedicated space for users to provide input or feedback.

• Support files: List of files added as evidence and support for each criterion.

Key features:

1. Save button: Context-aware, appearing only where information can be entered or modified.

2. Criteria rating: Enables reviewers to assign a rating to the reviewee’s goals and achievements. This feature is optional and must be enabled to be used.

Visual cues

• Grey background: Indicates a disabled field where you cannot enter information.

• Blue text: Indicates read-only text that you cannot change.

• Number in brackets (#): In a section title, this shows the number of items added (e.g., files, comments).

• Icons in section title: Represents the current stage of the review cycle.

Status indicators of the stage of your review

• Goals (Stage one)

• Achievements (Stage two)

• Completed

• Complete but not all standards met

Send an email to your reviewer

1. Click the Email button.

2. Select the recipient from the dropdown menu:

   • Reviewer: Send the email to your reviewer.

3. Enter the email details, including the subject and message.

4. Click Send Email to deliver the message.

Set your Professional Learning (PL) priorities for your review

1. Click the PL Priorities button:

   • This will open the section where you can outline your priorities.

2. Outline your priorities:

   • Provide clear and specific details about your professional learning goals and objectives.

3. Click the Save button to store your priorities.

Download your review as PDF

1. Click Download.

2. Locate the downloaded file (usually in your "Downloads" folder).

3. Open the PDF in your default PDF viewer (e.g., Adobe Acrobat, Preview, or a web browser).

4. Print if needed.

Add your overall review comments

1. Click the MyComments button: This will open the comments section.

2. Enter your comments

3. Click Save to store your comments.

View your reviewer's overall review comments

The Reviewer Comments button will only be enabled if the reviewer has added their comments.

1. Click the Reviewer Comments button.

2. The comments will be displayed in a new window, organised into relevant sections:

   • Summary: A high-level overview of your performance.

   • Recommendations: Actionable suggestions for future development.

Manage review files

Both the reviewee and reviewer can upload review files to a review.

Rules for review files

• You can upload any number of files to support your review.

• Any file type is allowed, with a maximum file size of 20MB.

• Files cannot be removed once the review is completed.

Add a review file to your review

1. Click the Review Files button to open the file management window.

2. Click the Add File button.

3. Click Browse and select the file you want to upload.

4. Click Upload.

5. The uploaded file will appear in the list within the Review Files section.

Remove a review file from your review

Note: Files cannot be removed once the review is completed.

1. Click the Review Files button to open the file management window.

2. Locate the file you want to remove.

3. Click the Remove icon (e.g., trash bin) next to the file name.

4. Confirm the action to remove the file.

Download a review file from your review

1. Click the Review Files button to open the file management window.

2. Click the File Name link to download the file.

3. Locate the downloaded file (usually in your Downloads folder).

4. Open the file to view its contents.

5. Print the file if needed.

Stage one - Goals

In Stage One, you can add and edit goals for your review.

Establish goals for your review

1. Discuss and agree on goals

• Collaborate with your reviewee to discuss and agree upon the goals for each review criterion.

2. Enter goal details

• Click the Goals field to make it active.

• Enter goal details for each review criterion.

• Click the Save button for each criterion to save your input.

3. Notify your reviewer

• Send your reviewer an email to let them know your goals are complete and you are ready to move to Stage Two: Achievements.

Open your review for editing

The Open for Editing checkbox allows your reviewer to assist in setting or editing goals.

1. Click the Open for Editing checkbox.

2. Confirm the action.

Your goals are now open and can be edited by your reviewer.

Collaborate in real-time (If needed)

If you and your reviewer are working simultaneously, use the Refresh button to reload the fields and view each other’s changes.

Close your review from editing

Once the goals are agreed upon, uncheck the Open for Editing checkbox to disallow further edits by your reviewer.

Stage two - Achievements

Enter your achievements for your review

Once your reviewer has moved your review to Stage Two: Achievements, you can begin documenting your progress toward your goals.

1. Click on the Achievements field to make it active.

2. Enter your achievement details:

• For each review criterion, provide clear and specific details about your achievements.

3. Click the Save button for each criterion to store your achievements.

View reviewer comments for your review

To see feedback from your reviewer, use the following options:

1. View criteria-specific comments

• The Reviewer Comments field displays comments made by your reviewer for each review criterion.

2. View overall review feedback

• Use the Review Comments toolbar button to see your reviewer’s overall feedback and recommendations.

View mentor comments for your review

Mentor comments are available only if your review has been enabled for mentor feedback.

• Use the Mentor Comments field to view criteria-specific comments made by your mentor.

Manage criterion-specific files

Rules for criterion-specific files

• Any number of files can be uploaded to support goal and achievement responses.

• Any types of files can be uploaded, with a maximum file size of 20MB.

• Files can not be removed when the review is completed.

Add a criterion-specific file to your review

1. Click Add File button.

2. Click Browse button and navigate to and select the file to upload.

3. Click Upload File.

4. The uploaded file will appear in the list within the Support Files field for the review criterion.

Remove a criterion-specific file from your review

Note: Files cannot be removed once the review is completed.

1. Navigate to the Support Files field for the review criterion.

2. Locate the file you want to remove.

3. Click the Remove icon (e.g., trash bin) next to the file name.

4. Confirm the action to remove the file.

Download a criterion-specific file from your review

1. Navigate to the Support Files field for the review criterion.

2. Click the File Name link to download the file.

3. Locate the downloaded file (usually in your Downloads folder).

4. Open the file to view its contents.

5. Print the file if needed.

Request to change the stage of your review

If you need to update or revise your goals after your review has been moved to Achievements (Stage two):

1. Contact your reviewer:

   • Reach out to your reviewer and explain why you need to modify your goals.

2. Request a stage change:

   • Ask your reviewer to move your review back to Stage One: Goals.

3. Update your goals:

   • Once your review is moved back, you can edit and save your revised goals.

Complete your review

Once you have entered all your achievements and supporting files, your reviewer will evaluate your progress and mark the review as complete.

1. Notify your reviewer:

   • Inform your reviewer that you have completed your review and are ready for final evaluation.

2. Reviewer marks completion:

   • Your reviewer will assess your achievements and supporting files, then mark the review as complete.

3. Review locked:

   • Once the review is marked as complete, it will be locked, and no further changes can be made.