We design and build software to simplify complex administrative processes and provide current, accurate data.
EMS360 has been created in collaboration with schools to track and manage staff reviews and professional learning. It continues to evolve to incorporate further functionality, documentation and reporting. The system now includes modules for 360 reviews, self assessments, staff leave, student activities and camps, risk management, health and safety, and more.
Each module offers a flexible framework to suit your needs. Keep everyone on track with professional workflows and secure, centralised documentation. Have data at your fingertips for reporting, accountability and decision making. With full support and training from our local development team, we deliver ongoing solutions to make your administrative tasks easier.Schools using EMS360
EMS360 is a cloud based software system for managing critical staff administrative processes.
Delivered as Software as a Service (SaaS) EMS360 is charged per active user and is available to your staff to use anytime, anywhere via the internet.
EMS360 is an integrated modular system which can be used to completely manage teacher performance and development. Each module is self contained and can be used independently or in combination to access powerful integrated functionality.
We recommend using the the modules as an integrated stand alone system, however we recognise that needs are different and any of our modules can work in combination with other products.
Complete compliance and auditable records for schools.
We have designed our software with the user in mind, to make complex tasks easier, documentation responsibilities smoother and uncomplicated. EMS360 provides the means for exceptional record keeping for the school and all staff.
Managing administration procedures with a system that is not burdensome results in standardised high quality documentation that is readily available. The processes are seamless, the audit trail is transparent and professionalism is integral to all processes.
With EMS360 less time and effort is required, meaningful data is available to inform management decisions to focus school improvement and increase teacher effectiveness to deliver better student outcomes.
Have a look at the features of the EMS Modules to see how they can support advancement of your staff and school.
Adding information and supporting evidence to a staff review and knowing exactly which stage of the review cycle it is at and what is expected, whether you are the staff member, reviewer or mentor is clear and simple.
See Staff Reviews module features
See Professional Development module features
See Leave & Absence - module features
Maintaining comprehensive documentation for all excursions and camps, including appropriate approvals,completed required files and risk assessment.
See ACE - excursion management - module features
EMS360 offers an all-in-one system for conducting staff performance reviews that is both flexible and customisable. Developed specifically to be used by schools to provide a simple and effective staff review and appraisal process, our software can just as readily be used for any business organisation to conduct staff performance reviews and incorporating key performance indicators.
Whether used for school or business you can set up and administer your reviews in accordance with your individual preferences and practices. We have worked extensively to identify the specific requirements for different schools within Australia and incorporated functionality to align their review and appraisal processes. A public school in Victoria may be required to conduct PDP Reviews whereas a NSW school may be required to use Pathway Reviews info Pathway reviews)
The EMS360 Staff Review module provides the tools to collect and manage meaningful data along with supporting evidence - creating a repository of information that can be easily accessed to identify areas for improvement, future goals and monitor progress to build teacher effectiveness.
Staff reviews provide essential feedback and evaluation
High performing schools recognise the importance of developing their staff to the highest level. To enable this a professional performance review process is an essential part, not only to improve staff performance but to enhance school leadership. Implementing a teacher evaluation plan enables a clear focus on school improvement within an environment of constructive feedback.
Conducting performance reviews is a simple and useful process to attain an overview of individual staff to:
Regular and ongoing staff reviews provide a valuable evidence based chronicle of a staff members performance and progression over time.
Teacher effectiveness can only reliably be identified by their school and classroom performance. Feedback is fundamental to a constructive performance review. Our Staff Review process cultivates an ongoing relationship between the staff member and their reviewer/mentor, thereby helping to establish a culture of sought after constructive feedback.
Have a look at the EMS Staff Review module features
When the Staff Review module is teamed with the 360 Degree review and Management Diary modules you are able to collect critical information that provides accurate teacher evaluation over a period of time and from a variety of sources.
Have a look at Comprehensive overview of staff performance for more information about the power of the modules in combination
Used by Victorian government schools to mirror department requirements for PDP Reviews
Overview of the PDP model
As Jensen (2011, p.7) states, ‘Meaningful appraisal is geared to teacher development and improvements in learning’. The performance and development model is designed to support teachers and principal class employees to develop the professional practices that have the greatest impact on teaching and learning. The model facilitates professional growth and allows teachers and principal class employees to identify their own professional learning needs based on an analysis of their students’ needs, set goals, monitor their progress and provide evidence of the impact of their practice.
Used by ACT government schools to mirror the education department process
The Australian Institute for Teaching and School Leadership (AITSL) provides national leadership for the Australian, State and Territory Governments in promoting excellence in the profession of teaching and school leadership.
AITSL Mission: To promote excellence so that teachers and school leaders have the maximum impact on student learning in all Australian schools.
AITSL Aspiration: That the e orts of everyone involved in education support more teachers to teach like the best, so that student learning is maximised.
The Australian Professional Standards for Teachers reflect and build on national and international evidence that a teacher's effectiveness has a powerful impact on students, with a broad consensus that teacher quality is the single-most important in-school factor influencing student achievement.
The Standards provide a framework that makes clear the knowledge, practice and professional engagement required across teachers' careers, they are organised into four career stages and guide the preparation, support and development of teachers.
The endorsement of professional standards for teachers that can guide professional learning, practice and engagement, facilitates the improvement of teacher quality and contributes positively to the public standing of the profession. The key elements of quality teaching are described in the Standards. They articulate what teachers are expected to know and be able to do at four career stages: Graduate, Proffcient, Highly Accomplished and Lead.
Teachers can use the Standards to recognise their current and developing capabilities, professional aspirations and achievements.
The EMS360 Staff Review and PD modules can be configured to have the AITSL standards incorporated, simplifying compliance and reporting for your school. We use both the Australian Professional standards for Teachers and Australian Professional standards for Principals.
Having the AITSL standards available allows for great flexibility - they can be used for reference, adopted entirely or selectively edited.
360 degree feedback is a system for collecting private and confidential multi source reviews, which are often used to review and evaluate performance. When used to support professional learning and development 360 degree reviews can be enormously beneficial for both the individual and the school. It is a proven method for obtaining confidential feedback in response to specific questions.
To be effective 360 degree reviews need to be used as a respectful and professionally implemented development tool.
We have developed a repository of short answer and multiple choice questions specific to each teacher classification. They are easy to add directly for quickly compiling 360 degree review questions or can be modified to suit your needs.
Our EMS360 degree review system is used to collect teacher feedback from both internal (eg. peers and managers) and external reviewers (eg. students and parents).
The entire review process is managed by the school, developing the questions, selecting the participants and interpreting the results. The review content can include both written response and rating scale survey questions.
We use a secure external reviewer logon process to ensure privacy and confidentiality. For convenience responses can be entered via a smartphone or tablet app. Results are graphed for easy analysis and can be used for a range of purposes.
See 360 Degree Reviews module features
We have developed a repository of short answer and multiple choice questions specific to each teacher classification. They are easy to add directly for quickly compiling self assessment questions or can be modified to suit your needs.
A confidential personal system to help your staff analyze their overall performance and set goals for self-improvement.
The school manages self assessments and they can be tailored to include questions appropriate for the various staff classifications. Self assessments can be completed by staff regularly and offer a great opportunity for comparison and self reflection.
Improved learning outcomes through teacher development
Professional learning for all staff is the key to enhance their effectiveness to enable better outcomes for all students. Schools need to provide ongoing professional learning opportunities that contribute to the professional growth of teaching and non teaching staff that develop their skills, knowledge and understandings. EMS360 enables targeted professional learnings to meet specific school improvement goals.
If the administration of professional learning requires juggling
copious amounts of paperwork,
We have the solution - EMS360 Professional Learning module
EMS360 Professional Learning module is a comprehensive system for school professional learning administration, helping individual staff as well as administrators to manage all of the documentation related to professional learning; from application to approval with all associated documentation.
Professional learning is often required to address a range of requirements, from those of the individual through to national directives - our system can help meet these.
All staff are able to maintain separate repositories of their school based and personal professional learning records for registration purposes.
Professional learning administrators are provided with well considered tools to save them time through efficiently processing professional learning events from application to approval, and reporting. Communication between the PL manager and staff members is built into the system, ensuring that all parties are fully informed about event status, details and participation. An event revision process that can be used to refine and clarify the details of a requested professional learning event. Overall feedback and evaluation can be included for learning activities.
Professional Learning groups can be set up easily and used to target relevant professional learning opportunities.
Standards, such as AITSL or CECV are available and when configured for your school they are integrated into the system. For any professional training event applicable standards can be selected or the number of hours towards accreditation included. The related standards are automatically included for each participant on completion of the professional learning event. Staff feedback and reflections are also able to be recorded. Information is accurate and up to date making it simple to create and download required reports. A staff accreditation can also be added to professional training and assigned to all participants once the event has taken place.
Professional Learning Reports allows thorough analysis of professional learning through detailed and customisable reports.
See Professional Learning module features
Simple application and approval system to track staff professional practice days. Includes focus area details and duration. Focus areas are maintained by the school and can be used to target specific areas for staff improvement and development. All records are integrated in the organiser section and notification emails are available.
Our system enables schools and teaching staff to meet registration requirements for the respective bodies, such as; VIT, QCT, BOSTES - NSW, TQI - ACT, CECV
The EMS360 Accreditation module allows you to have complete, accurate accreditation records available for the for the entire staff. You can see who is accredited and when they need to renew. Planned training events are more cost effective. Accreditation verification includes when and by who they were verified. Detailed reports can be produced and printed as required.
Quickly and easily find out who has a particular accredited training qualification, such as anaphylaxis and when accreditation renewals are due.
Every staff member has access and is able to maintain their personal accreditation records.
When used in combination with the Professional Learning module you are able to connect professional learning with staff accreditations, so that once the event has taken place all of the participants are automatically assigned the accreditation.
See Accreditations for EMS360 accreditation module features
Effective excursion management requires the school to manage the various risks associated with all excursions, incursions including overseas student travel.
In order to minimise risks the excursion management policy should set some guidelines to be followed when planning excursions, such as the requirement for a management plan or risk assessment, along with details of documentation to be completed beforehand. Final approval for excursions is dependent on meeting the excursion management policy requirements.
Our excursion management module provides an easy to use system to make sure that your excursions are managed professionally and in accordance with your school and departmental policies.
Activities, Camps and Excursions (ACE) module provides a comprehensive system for school excursion management, helping to assure that they are conducted smoothly and safely. ACE can play a significant role in the supporting your school excursion management policy, by implementing professional documentation procedures as well as a providing secure and accurate evidence in the case of an inquiry into incident or injury.
See ACE - for EMS360 excursion management module features
The ACE system ensures that all appropriate documentation for an excursion can be checked for completion and is readily available in the one place. Records are locked at various stages to prevent editing, and creating an archive with a transparent audit trail of accountability.
Excursion applications are standardised and are designed to be easy to complete, with scope for including comprehensive details. When adding an excursion, minimum details are required to be completed for the application to be submitted, making the application process streamlined and efficient.
All of the file types that will be required to support the ACE are indicated when application is made, such as management plan, risk assessment and parent indemnity forms. You can create and control pro forma templates for these forms. Setting the supporting file types indicates the files required to be attached for the excursion to proceed.
A hierarchy of approval levels can be set to be attained for an excursion to be given final approval to proceed.
For each ACE there are PDF’s of the excursion details and permission forms available to download.
Detail comprehensive risk assessment, including controls, ratings and treatment. Create and maintain your own risk assessment templates.
Detailed records for all users, the school and staff members, along with doctors certificates and other attached files. EMS 360 makes it easy to request leave and advise absence, including working remotely. All key management users, including the daily organiser are notified immediately by text message or email. Records can be easily searched and reports produced.
Keep track of Time In lieu and Overtime hours.
Simple application, approval and notification processes.
See Leave & Absence module features
Maintain permanent records as private and confidential diary notes.
Entries are catalogued using your schools custom categories, such as parent/teacher meetings or behaviour incidents. Files can be attached so that all of the relevent documentation is one easy to search place. Entries can be selected to download as PDF or shared with other diary users.
See Management Diary module features
Setup suppliers and purchase order groups to use for creating and tracking the status of purchase orders, from initial approval to purchased.
Our system provides a flexible framework to suit your particular health and safety reporting needs. Documentation includes investigation, recommendations, injured person, treatment, notified people, witness statements and all the associated files. Comprehensive forms ensure that all the required information is complete and easy to find.
When used in combination these three modules are tools that collect all the information required to form an authentic overview of staff performance that can make a real difference in building staff capacity and goal congruence.
Fully documented staff appraisal process where reviewers and mentors are able to support staff to reach goals and build capacity through targeted professional learning
See Staff Reviews module features
Use written and survey scale response questions to gather valuable confidential feedback from both internal and external sources
See 360 Degree Reviews module features
Private and confidential diary notes with files attached that can be selected to share with other diary users
See Management Diary module features
Now in our fourth year of operation in EMS360, we continue to explore further what the program can offer Damascus College. The ACE, Leave, PD and PPD application and approval process have allowed us to seamlessly manage and have overall view of student activities, staff leave and absence and professional development. Staff have certainly responded well since its introduction, and its use is now ingrained as a standard practice. All Staff Accreditations and personal professional learning are easily maintained by individual staff. Staff reviews is another feature that we are beginning to utilise further in greater depth. Russell and Gerald have been very responsive to our ideas of further enhancements of EMS360, and continue to provide a great level of personal support.
Educational Management Systems has modernised the College’s management of staff leave, professional development and events/activities. In addition, implementing Educational Management Systems has improved efficiency and record keeping. The implementation and ongoing support has been of the highest quality. I would recommend this software to all schools looking for efficiency and compliance in this area.
Years ago I dreamt of a program that would take care of all the administrative hack work that accompanied professional learning opportunities for our staff. My dreams materialised when we adopted a very new StaffPD developed by Educational Management Solutions (EMS). From there EMS has grown to incorporate systematic management of all our PL , Excursion, Incursion and Camps activities as well as a platform for our Annual Review Meetings and Leave or Absence management. They have succeeded where others have failed by providing an active consultation with stakeholders process and incorporating elements that are adaptable and customisable to suit a variety of educational settings. We have not yet exploited all they have to offer but if service and the ability to deliver are amongst your KPIs then EMS has it in spades. ”
The EMS 360 program has been used for many years to organise our professional development needs. As a administrative tool for the allocation and tracking of PD requests, it has worked seamlessly with our School processes. The teaching staff use it for tracking their own professional development experiences and for the recording of goals and collation of their evidence of professional growth as part of their annual review. The team at Education Management Solutions are very responsive if we have ever needed any support.
Build staff capacity and achieve goal congruence
Manage the entire professional learning process from application to approval
Manage the entire ACE process from application to approval, including all documentation
Flexible, confidential multi source feedback
Manage all staff leave and absence with comprehensive audit trail
Accreditation management allows complete and up to date staff accreditation records to be at hand
Maintain comprehensive diary notes
School organiser management of all staff activities, including leave, absence, PD and ACE
Archive of all email correspondence within the EMS360 system
Event financial management provides complete financial overview for all PD and ACE
Comprehensive incident reporting
Staff can analyze their overall performance and set goals for self-improvement
Available to Principals to view all staff reviews including evidence
EMS360 is a comprehensive staff management system hosted on highly secure severs.
EMS360 consists of feature rich modules with functionality to:
EMS360 has been developed by working closely with teachers and principals and we have included functionality specific to schools requirements.
EMS360 will run on any server (Microsoft or Linux) with almost any database. Our technology allows easy deployment to almost any configuration. We can also supply a fully configured high end server for very reasonable costs.
Let us know your requirements and we will develop a custom solution that fits your needs!
There is a detailed online user manual that explains each of the EMS360 modules. Also the staff at the Gieman IT Office are available to provide telephone support Mon - Fri 8:30 - 5:00. They have been hands on with developing EMS360 and can answer and fix any issues readily.
It takes as little as 48hrs to set up EMS360Contact Us for further information on getting started with EMS360
Training is provided for up to 8 staff members in the Gieman IT Office.
See Education Management Solutions website for detailed information on:
EMS develop management systems to specifically meet the needs of the education community.
The directors of EMS have many years of experience working in various roles in the education community. First hand insight into the processes and requirements common to all Australian schools as well those specific to each state and school type, gives us a solid understanding of management needs and challenges.
Our team of professional developers and designers are highly skilled in application and user interface development. We are consistently adapting to use the most current technologies and adopting best practices.
Industry knowledge, technical ability and experience allows us to create powerful applications that offer comprehensive solutions for managing complex school processes,at the most affordable price.
Several years ago we set out to create a system to help schools manage staff annual reviews and professional development.
Staff within the education industry are required to satisfy certain criteria, complete reviews and attend a prescribed amount of PD each year.
We developed the StaffPD application with functionality to meet these requirements and make life easier. StaffPD continued to evolve as departmental requirements changed and new functionality was requested, this resulted in a somewhat unruly beast.
Our team set about designing and developing a completely new system incorporating even more of the desired functionality, organised to provide the most straightforward user experience. Education staff have enough to do without being further bogged down in learning how to use software. We think you are going to love EMS360, it really is the most comprehenisve and easy to use solution on the market today.
EMS360 continues to evolve thanks to our many users. Suggestions for new functionality or enhancements are assessed and developed quickly, usually becoming available to all users within a matter of months.
We have made the annual review process easier, information is centralised and processes are streamlined.