Surveys

This module allows professional learning managers to create, manage, and analyse surveys. Surveys are designed to require respondents to select a single response from a provided rating scale.

Create a survey

1. Click Add Survey.

2. Enter the required survey details.

3. Select a source survey (optional): Copy data from an existing survey to save time.

4. Select sharing options (if available): Choose to share the survey with other sites and campuses within the same group.

5. Click Save.

Survey Scope:

• New surveys can be created and shared across sites within the same group.

• Existing survey questions can be reused by copying them into new surveys.

Activate a survey

Carefully review all questions before proceeding.

1. Click Finish Survey.

2. Outcome:

   • The survey is activated and locked.

   • No further changes to questions are possible.

   • The activated survey becomes available to staff in the "My Surveys" section.

   • Staff can access the survey by selecting "Start New Survey."

Modify survey details

Only surveys that have not been activated can be modified or deleted.

1. Select the survey from the menu.

2. Click Edit Survey.

3. Make your changes to the details.

4. Click Save.

Delete a survey

1. Select the survey from the menu.

2. Click Edit Survey.

3. Click Delete.

4. Confirm the deletion.

Configure questions for a survey

Terminology:

• Title: The heading or label for the question.

• Stem: The actual question text that requires an answer.

Think of the Title as the heading of a paragraph and the Stem as the sentence within the paragraph that poses the question.

Choose question source for survey questions

• Use Question Bank:

  • Select predefined questions from the 360 Question Bank.

  • Use them as-is or edit them to suit your needs.

• Create New Question:

  • Create custom questions (Short Answer or Multiple Choice).

  • For Multiple Choice questions, select a "Choices Template" to pre-populate answer options.

Add a custom question to a survey

1. Click Add Question.

2. Select Question Type: Choose "Short Answer" or "Multiple Choice."

3. Enter Question Text:

   • Title: Provide a brief, descriptive title for the question.

   • Stem/Description: Enter the actual question that respondents will answer.

4. For Multiple Choice Questions:

   • Select a "Choices Template" to pre-populate answer options.

   • Review and adjust the "Choices Key" as needed.

5. Click Save to add the question to the survey.

Add a question from the question bank to a survey

1. Click Select Question from Question Bank.

2. Browse the Question Bank:

   • Use filters (category, title, description, type) to find the desired questions.

3. Select Questions:

   • Check the box next to each question you want to add.

4. Click Copy to add the question to the survey.

5. Close the window when done.

Organise question in a survey

• Drag and drop questions to reorder them as needed.

Modify a survey question

You are only able to edit questions in surveys that have not been activated.

1. Click to select a question in the list.

2. Make your changes.

3. Click Save.

Delete a survey question

1. Click to select a question in the list.

2. Click Delete.

3. Confirm the deletion.

Responses for completed surveys

• Once a survey is activated, responses are automatically tallied.

• View responses for both Short Answer and Multiple Choice questions.

• Responses are displayed immediately after submission by staff members.

View responses to survey questions

1. Select the survey from the menu.

2. Click on a specific question.

3. Multiple Choice: Responses are displayed as percentages in a bar chart.

4. Short Answer: All responses are displayed in an anonymised format.

Download responses for a survey

1. Select the survey from the menu.

2. Click Download.

3. Locate the downloaded file (usually in your "Downloads" folder).

4. Open the PDF in your default PDF viewer (e.g., Adobe Acrobat, Preview, or a web browser).

5. Print if needed.