Wonde staff

This guide provides step-by-step instructions on how to manage staff members in EMS360 for schools using Wonde integration. The Manage Wonde Staff module allows you to handle staff records across five sections: New Staff, Staff To Be Updated, Staff Conflicts, Staff Not Linked To Wonde, and Up To Date Staff.

If you have any questions regarding Wonde, please contact EMS360 Support at 03 9523 0860 or support@ems360.com.au.

New staff section

This section displays staff members found in Wonde whose email addresses or first name/last name combinations do not already exist in EMS360. Use this section to import new staff members from Wonde who do not have an existing account in EMS360.

• This section is open by default when you access the Manage Wonde Staff module.

Filter and search new staff members from Wonde

1. Filter results:

   • Use the column headers (First Name, Last Name, Email, Classification, or Phone) to filter the list of new staff members.

   • Click on a column header to sort the results alphabetically or numerically.

2. Search for staff:

   • Begin typing in the search bar to filter results dynamically.

   • Matching results will appear immediately. If no results are shown, there is no match for your search criteria.

3. Bulk add option:

   • A button within the New Staff tab allows you to select multiple staff records for bulk addition.

Import new staff members from Wonde into EMS360

1. Select staff members:

   • Use the checkboxes next to individual staff names to select them.

   • Alternatively, use the checkbox in the column header to select all staff members displayed.

2. Add selected staff:

   • Click the Add Selected Staff button to proceed.

3. Confirm the addition.

4. Resolve conflicts:

   • If there are multiple entries for a staff member in Wonde or a conflict, contact EMS360 Support and select No.

   • If there are no conflicts, select Yes to proceed.

5. Completion:

   • The confirmation window will close, and the list will refresh to show the updated staff records.

Staff to be Updated section

This section displays staff members whose details in Wonde do not match those in EMS360. Examples include changes to last names, added mobile numbers, or staff who are no longer working at the school.

Status indicators for staff

• Active: Staff member is currently active.

• Inactive: Staff member is no longer active.

• Deleted: Staff member has been deleted.

Compare staff details from Wonde with EMS360

1. Staff details comparison:

   • A list of staff members requiring updates is displayed.

   • EMS Data (left side of the screen) shows the current details in EMS360.

   • Wonde Data (right side of the screen) shows the updated details from Wonde.

   • Bold Green Text: Indicates the fields that will be updated in EMS360 once the action is processed.

2. Action column:

   • The final column on the right-hand side of the screen indicates the action that will be taken when the update is processed.

Update staff details in EMS360 to match Wonde data

1. Select staff members:

   • Click the checkbox next to the staff record(s) you want to update.

   • The selected staff record will be highlighted automatically.

2. Update selected staff:

   • Click the Update Selected Staff button.

3. Confirmation window:

   • A confirmation window will appear. Select Yes to proceed with the update.

4. Completion:

   • The confirmation window will close, and the list will refresh to show the updated staff records.Updating staff data section

Staff conflicts section

This section displays staff members found in Wonde whose email addresses are not in EMS360, but their first name/last name combinations match existing EMS360 accounts. This may indicate that the staff member has an account in another school.

Resolve staff details conflicts

1. No Direct Action:

   • You cannot resolve conflicts directly in this section.

   • Contact EMS360 Support for assistance in transferring these staff members to your school.

Staff not linked To Wonde section

This section shows staff records that exist in EMS360 but are not linked to a Wonde account.

There is no action required in this section. Staff records are displayed for informational purposes only.

This section displays staff members whose details are fully synchronised between Wonde and EMS360.

There is no action required in this section. Staff records are displayed for informational purposes only.